Privacy Policy

1. Introduction

AI Ready Business ("we," "our," or "us") operates the website aireadybusiness.org (the "Site"). We provide free, expert-led AI training webinars and educational resources for small and mid-size business owners. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you visit our Site, register for webinars, subscribe to our newsletter, or otherwise interact with our services.

By accessing or using our Site, you acknowledge that you have read and understand this Privacy Policy. If you do not agree with our practices, please do not use our Site.

2. Information We Collect

2.1 Information You Provide to Us

We collect personal information that you voluntarily provide when you:

• Register for a webinar: name, email address, business name, and business type or industry. When you register for a webinar, your registration information will be shared with the third-party subject matter expert or instructor leading that session so they can deliver handout materials, guides, supplementary resources, and other educational content to you (see Section 6 for details).
• Subscribe to our newsletter: email address.
• Contact us or request expert assistance: name, email address, business information, and the content of your message. When you submit a form to get in touch with one of our expert instructors, the information you provide will be shared directly with that instructor so they can respond to your inquiry and provide relevant materials.
• Register for in-person events (e.g., AI Business Bootcamp): name, email address, and location.

2.2 Information Collected Automatically

When you visit our Site, certain information is collected automatically, including:

• Log data: IP address, browser type, operating system, referring URLs, pages visited, and timestamps.
• Device information: device type, screen resolution, and language preferences.
• Analytics data: page views, click patterns, session duration, and other usage metrics collected through our analytics tools (see Section 5 below).

2.3 Information from Third-Party Platforms

When you attend a webinar hosted on a third-party platform (such as Zoom), that platform may collect additional information in accordance with its own privacy policy. We may receive attendee information from the platform, including your name, email address, and attendance data.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

• To facilitate webinar registration, send reminders, and provide access to live and on-demand sessions.
• To share your information with the third-party subject matter experts and instructors who lead our webinars, so they can deliver handout materials, guides, supplementary resources, and other educational content to you, and respond to your inquiries.
• To send newsletters, educational content, and updates about upcoming webinars and events (with your consent).
• To respond to your inquiries and provide customer support.
• To analyze Site usage, improve our services, and develop new content and features.
• To serve targeted advertisements and retargeting campaigns through platforms such as Google Ads (see Section 5 below).
• To comply with legal obligations and enforce our terms.

4. Webinar Platform — Zoom

Our webinars are hosted on Zoom Video Communications, Inc. ("Zoom"). When you register for or attend a webinar through Zoom, Zoom may collect personal information such as your name, email address, IP address, device information, and participation data in accordance with its own privacy practices.

We encourage you to review Zoom's privacy policy at https://explore.zoom.us/en/privacy/ to understand how your data is handled on their platform. We are not responsible for Zoom's data practices, but we take reasonable steps to configure our Zoom account settings to protect attendee privacy.

5. Cookies, Tracking Technologies, and Advertising

5.1 Cookies

A cookie is a small text file placed on your device when you visit a website. We currently set minimal first-party cookies. However, third-party services integrated into our Site may set their own cookies. We may add additional cookies in the future as our Site evolves, and we will update this policy accordingly.

5.2 Google Tag Manager and Analytics

We use Google Tag Manager ("GTM") to manage tracking scripts on our Site. Through GTM, we may deploy:

• Google Analytics: to measure traffic, user behavior, and Site performance.
• Google Ads tags: to track conversions and enable retargeting/remarketing campaigns.
• Other marketing pixels: as needed for advertising and analytics purposes.

These tools may collect information such as your IP address, browser type, pages visited, and interactions with our Site and advertisements. Google may use this data in accordance with its own privacy policy.

5.3 Retargeting and Interest-Based Advertising

We may use retargeting technologies (such as Google Ads remarketing) to show you relevant advertisements on third-party websites and platforms after you visit our Site. These technologies use cookies or similar identifiers to recognize your browser and display ads based on your prior visits.

You can opt out of interest-based advertising through the following mechanisms:

• Google Ads Settings: https://adssettings.google.com
• Network Advertising Initiative: https://optout.networkadvertising.org
• Digital Advertising Alliance: https://optout.aboutads.info

5.4 Google Fonts

Our Site uses Google Fonts, which are loaded from Google's servers (fonts.googleapis.com and fonts.gstatic.com). When your browser requests these fonts, Google may receive your IP address and browser data. For more information, see Google's privacy policy at https://policies.google.com/privacy.

6. How We Share Your Information

We do not sell your personal information to third parties. We may share your information in the following circumstances:

• Third-party subject matter experts and instructors: Our webinars are led by independent subject matter experts and instructors who are not employees of AI Ready Business. When you register for a webinar or submit a form to contact one of our experts, your personal information (such as name, email address, business name, and any details you include in your inquiry) will be shared with the relevant instructor or expert. This sharing is necessary so that instructors can deliver handout materials, guides, supplementary resources, and other educational content to you, as well as respond to your inquiries and provide any follow-up services you request. By submitting a registration or contact form, you consent to this sharing. Once your information has been shared with an instructor, their use of your information is governed by their own privacy practices.
• Service providers: We share information with third-party vendors that help us operate our Site and services, including our hosting provider (Cloudflare), email marketing platform, webinar platform (Zoom), and analytics providers (Google). These providers process data on our behalf and are contractually obligated to protect your information.
• Legal compliance: We may disclose your information if required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of AI Ready Business, our users, or the public.
• Business transfers: In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of the transaction. We will notify you of any such change in ownership or control.

7. Third-Party Services

Our Site integrates with or links to the following third-party services, each of which has its own privacy practices:

• Cloudflare: website hosting and content delivery (collects server logs including IP addresses).
• Zoom: webinar hosting and delivery.
• Google (Analytics, Ads, Tag Manager, Fonts): analytics, advertising, and font delivery.
• Email marketing platform: for newsletters and webinar communications (e.g., Mailchimp or similar).
• Event registration platform: for in-person event registration (e.g., Eventbrite or similar).
• Social media: YouTube and X (Twitter) are linked from our Site.

We encourage you to review the privacy policies of these third-party services. We are not responsible for their data practices.

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including providing our services, complying with legal obligations, resolving disputes, and enforcing our agreements. When your information is no longer needed, we will securely delete or anonymize it.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. Our Site is served over HTTPS and hosted on Cloudflare's secure infrastructure. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. Your Privacy Rights

10.1 All Users

Regardless of your location, you may:

• Opt out of marketing emails by clicking the "unsubscribe" link in any email we send.
• Opt out of interest-based advertising using the links in Section 5.3 above.
• Contact us at the address below to request access to, correction of, or deletion of your personal information.

10.2 California Residents (CCPA/CPRA)

If you are a California resident, you have the following rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA):

• Right to Know: You may request that we disclose the categories and specific pieces of personal information we have collected about you, the sources of that information, the purposes for collection, and the third parties with whom we have shared it.
• Right to Delete: You may request that we delete the personal information we have collected from you, subject to certain exceptions.
• Right to Correct: You may request that we correct inaccurate personal information.
• Right to Opt Out of Sale/Sharing: We do not sell your personal information. If we share personal information for cross-context behavioral advertising (e.g., retargeting), you have the right to opt out.
• Right to Non-Discrimination: We will not discriminate against you for exercising any of your privacy rights.

To exercise these rights, please contact us using the information in Section 14 below. We will verify your identity before processing your request.

10.3 Residents of Other U.S. States

If you are a resident of Virginia, Colorado, Connecticut, Utah, Texas, Oregon, Montana, or other states with comprehensive privacy legislation, you may have similar rights including the right to access, correct, delete, and opt out of targeted advertising or profiling. Please contact us to exercise these rights.

10.4 International Visitors (GDPR)

While our services are primarily directed at U.S.-based business owners, if you access our Site from the European Economic Area (EEA), United Kingdom, or Switzerland, you may have additional rights under the General Data Protection Regulation (GDPR), including the rights to access, rectification, erasure, restriction of processing, data portability, and objection. Our legal basis for processing your personal information is typically your consent or our legitimate interest in providing and improving our services. To exercise your rights, please contact us using the information in Section 14.

11. Children's Privacy

Our Site and services are designed for business owners and are not directed at children under the age of 13 (or 16 in applicable jurisdictions). We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete that information promptly. If you believe a child has provided us with personal information, please contact us at the address below.

12. "Do Not Track" Signals

Some browsers offer a "Do Not Track" ("DNT") signal. Because there is no accepted standard for how to respond to DNT signals, our Site does not currently respond to DNT signals. However, you can manage your cookie and tracking preferences using the opt-out mechanisms described in Section 5.3.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, notify you by email or through a prominent notice on our Site. We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or have concerns about our data practices, please contact us at:

AI Ready Business
Email: [enable JavaScript to view]
Website: aireadybusiness.org

We will respond to your request within the timeframes required by applicable law.